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WCPPA Leadership Team
April 13, 2005
9 am to 3 pm
SPU – Royal Brougham Pavilion, Falcon Room
Seattle , Washington
MINUTES
Attending :
Amy Shumann, Jane Moore, Don Willott, Lester Goldstein, Charlotte Claybrooke, Steve Daley, Kyle Unland, Shannon Turner, Liz McNett Crowl, Eileen Finnigan, Kyle Unland, James Kissee, Linda Schwartz, Lynn Zimmerman
9:00 Call to order
Introductions and Round Table
Jane Moore (Family Practice Physician in Tacoma) : Jane has been working on starting up a group with the Pierce County Medical Society to encourage all MDs and health care providers who are physically active and set a good example for their patients. They made up a green exercise prescription pad, which has a space for writing the prescription on the front and a list of Pierce County PA resources on the back. They gave them to all the physicians who are members of the Pierce Co. Medical Society. They may be to be sponsoring a walk which will be part of the “Walk Across Washington” event coming up in the fall.
Steve Daley (Parks and Recreation): Steve just got done with the WRPA conference. He reported that he has been working on legislative advocacy: Senate Bill 5186 (physical activity in WA) has passed the Senate and the House with a few changes and overwhelming support.
Lynn Zimmerman ( Washington Health Foundation): This is Lynn’s first Leadership Team meeting. WHF has, in the past, worked on healthy systems, but now they are interested in promoting other programs such as increasing physical activity in WA State. They are trying to take those messages to rural Washington now, where they have a strong presence. They also do policy work and education and will be participating in the 11 th Annual Healthy Communities Conference coming up and will be profiling healthy behaviors.
James Kissee (WA State DOH – PA): James comes to us from the Clark County Health Department and this is his first Leadership Team meeting with us.
Kyle Unland (WA State DOH – Obesity): Kyle is busy working on next year’s contract for WCPPA. DOH is linking to other events that may relate to schools, such as the Healthy Foods Expo at the Puyallup Fairgrounds on May 6, for vendors and businesses and school foodservice. They are still working with the Action for Healthy Kids Coalition and trying to look at the new school PA and Nutr policy that should be in place by August. WCPPA has subcontracted with Children’s Alliance (Shelley Curtis) in providing technical assistance to schools around supporting PA Policy in schools and also working on private support of the School Board Challenge piece, which is an effort to challenge school board members to come up with policies around PA and Nutr in schools and promote model policies to the rest of the state.
Eileen Finnigan (Tacoma Pierce Co. Health Dept-TCPHD): Eileen stated that TCPHD has been working on health policy development in schools and hosted a forum for superintendents and administrators for ESDs in February. She handed around a sample policy that was developed to promote stronger policies in schools (so schools could think about rewriting their policies). She spoke about the Healthy Foods Expo coming up on May 6 as well as the Action For Healthy Kids team meeting which will be held that same morning at the same location. Liz wanted to say that as her Mount Vernon team looked at their policies, they used Eileen’s policy as a resource, and it was very helpful.
Don Willott (Bainbridge Non Motorized Transportation Advisory Committee): Don said that right now there is a big community process to redesign their downtown. One of the exciting things that came out of a recent charette process was getting together and doing some drawings and seeing how strong the whole island could be for walkability and bikability. Universal access is another item they have been very focused on.
Lester Goldstein (representing Feet First): Lester is sitting in for David Levinger today and stated that he has been involved with lobbying recently.
Bob Weathers (SPU): Bob stated that he is continuing to do research on self-reported physical activity for groups in the region and nationally. In late February, they sponsored a “Respect Your Body Week” where they had a lot of activities going on around campus to try to sensitize people to the need for/ opportunity for a variety of different types of PA; they also had a showing of the film “Super Size Me” with an interesting panel discussion afterward.
Linda Schwartz (Bicycle Alliance of WA): Linda stated that they have been hired by King Co. Metro, who have gotten more involved with social marketing efforts. They have one in particular going on in the U District and North Capitol Hill, where for a month they will target about 1600 households and tailor the information requested by those households regarding what info they need to leave their car at home and take active transportation. Part of the info that will be brought to the households involves potential home visits by bicycle and pedestrian advocates—the likelihood of those requesting visit will probably be about 20-30 out of 1600 households. Linda also mentioned that the UW Health Promotion Research Center’s Physical Activity Policy Research Network, in which Amy Shumann and Shannon Turner also participate, are moving ahead with identifying a project, the results of which will be shared nationally with other Research Centers around the country. We will be sharing their data with the LT also. The Foot Prints and Bike Tracks conference has been scheduled for Nov 1-3 at the Tacoma Sheraton—it will be bus-able and bike-able from Seattle and Olympia, and Linda would be happy to help map out directions for anyone who is interested. Keynote speakers should be available to report on at the next LT meeting. The Bicycle Alliance has also been moving ahead on developing a regional trail network in the Spokane area.
Amy Shumann (PHSKC- Chronic Disease Prevention and Healthy Aging and also staff to the King Co. Physical Activity Coalition): One of the fun things going on is the Robert Wood Johnson “Healthy Eating by Design” grant (~$15,000 for 18 months). Mandi George (Safe Routes Coordinator at Bailey-Gatzert) and Carolyn Kramer (STEPS schools coordinator) are taking the lead on writing this grant for Bailey-Gatzert school on focusing on making some improvements in the cafeteria and doing some training with their staff (celebrity chef, etc) and possibly some community gardens. They are also working on new nutrition and PA policies at PHSKC for meetings and conferences.
Liz McNett Crowl— (Coordinator for the Physical Activity Program Office at Skagit Valley Hospital) : The Mt. Vernon Healthy Communities project has 3 groups. The school policy committee has been working hard on assessment and also includes a healthy school pilot for Lincoln Elementary School. The trails piece has also been very exciting, which has been partly supported by the ACEs project. They have now formed the Skagit County Non-Motorized Citizens Advisory Group (a subcommittee of the RTPO/MPO in Skagit County), of which 8 people attended the recent Dan Burden workshop. There is an urban trail committee formed to work on connectivity in Mt. Vernon. There are 2 trail pieces happening now, one is the Millenium Coast Trail, which is the interurban in Bellingham—traveling from Canada down to the Whatcom border then stops as it comes into Skagit County, so the ACEs committee is going to convene a group to study how they can get that through Skagit and connecting to Snohomish and Island County while incorporating trail enhancements. The Urban Trail Committee has been working with the National Parks Service (Alex Stone). They have convened a trail group that is holding a mini-charette to finish designing a 4-property piece connection—part of a greater trail including dike access, which is the ultimate vision for the Mt Vernon Healthy Community Project. Lastly, the Tai Chi grant comprises 5 community partners in 3 counties that are offering 8 classes in Tai Chi from the Arthritis Foundation, something that has never been offered in Washington before this grant was written.
The minutes from the February 2 meeting were approved, but it was noted that they were too long. Shannon indicated that she (gladly!) would shorten them from now on.
Treasurer’s Report (Linda Schwartz): We have about $2000 in the account, however, 2 invoices have recently been submitted, one for STEPS ($3800) and the CDC Physical Activity Policy Research Network through the UW Health Promotion Research Center ($1250), which should be arriving soon. Also, the new DOH contract is about to be signed, and among all of these contracts, approximately $50,000 will be coming to the Coalition during the next fiscal year (June-July). A charitable solicitation report for the state has recently been filed.
Executive Director’s Report (Shannon Turner): In February, Shannon consulted with Kyle Unland of DOH to apply for WCPPA’s portion of the Obesity Prevention grant, attended a STEPS leadership team meeting on 2/11 and a STEPS joint bylaws/membership committee meeting on 2/14, completed a STEPS progress report, application and budget for next year, sent out a call to interested schools for the STEPS schools project, spoke with Margaret Kitchell in planning WCPPA’s ACE projects for potential collaboration with Feet First, and planned to meet with American Lung Association on this same topic. She also attended a King Co. Physical Activity Coalition on 2/17, attended “The Cost of Obesity” presentation that same day, and attended a meeting recommended by the Operations Committee in which roles and responsibilities were laid down and an organizational chart was developed for the coalition. In March, she had a consultation phone call with Jim Krieger of STEPS who provided technical assistance on our STEPS project and recommended that since the coalition was under new leadership, Shannon should work on capacity building and trainings. He also thought that our STEPS scope of work was overly ambitious, and that we should narrow it down just to the ACE project and not the Safe and Active Trips to School (SATS) project. This was somewhat unfortunate as Shannon had already been in contact with 4 different schools and held a meeting at Shorewood Elementary regarding SATS, but she will now be informing them of upcoming healthy schools trainings via email. She also tried to hold a conference call regarding the Leadership for Active Living follow up meeting; this turned out to be logistically difficult in March so she held a 6-person conference call this past Monday. She also contacted Tom Wells about the “Beactive” website which needed to be updated, and he handed it over to Shannon; she has gotten in contact with WWU (which hosts the website) about getting these updates done.
Operations Committee (Kyle Unland): The Operations Committee has a number of areas that have been identified in the scope of work for the next year. We have to ensure continuing staffing of the coalition and the executive director. We will be working on ensuring financial stability with the WCPPA operations, and are also working to determine the documented guidelines between the ED, the leadership team, and the board members. The Organizational Chart has been developed which depicts these relationships. The primary responsibility for the Vice President is to oversee Member Services, including the Annual Meeting. The Work Plan priorities and percent focus for ED include: Operations 40%, Member Services 30%, Public Awareness/Ed 15%, SACEs 10%, and Advocacy 5%. Liz clarified that the “percent focus by ED” section was intended to give Shannon a clear idea on how to focus her time, and that it was a recommendation by the Operations Committee that has been brought before the coalition. Charlotte stated that she thought it was a good structure, but inquired about SACEs—she thought that Safe and Active Routes to School should be incorporated. Liz stated that “SACEs” represented the entire scope of that section (of the work plan) which Safe and Active Routes to School was a part. Kyle also stated that the Operations Committee would be meeting and revising the bylaws by June. Linda inquired about the 10% being devoted to SACEs— because our contractual obligations (a large portion) do include SACEs. Kyle clarified that the Operations sections includes making sure that all deliverables are met to satisfy the contracts. Liz stated that the board recently discussed having board representation on each one of the working committees. Charlotte commented that the flow of the org chart may need to be revised, because it may not be appropriate for the general membership to be represented at the top. Liz stated that it will need to be refined and it is continuing to evolve.
Nominations: The slate of officers was sent out, and the new officers were elected: Amy Shumann as Secretary, Steve Daley as Vice President, Jane as President, and Lynn Zimmerman as Member at Large.
Annual Meeting: Gwen absent. Shannon presented the current information on Annual Meeting Planning. Gwen secured Ross Brownson of Saint Louis University as the keynote. December 5 is the slated date of the Annual Meeting, and it was discussed that it might take place up north near Bellingham. The committee also had discussed a possible venue at the Urban Horticultural Center.
Leadership for Active Living—LAL (Shannon Turner): The committee just had a conference call on Monday, and are thinking about holding the LAL follow up meeting 6/1, 6/2, or possibly 6/9. The six people on the committee were Jane, James, Lynn, Julie Mercer Matlick, Shannon, and Eileen Finnigan. The team decided that this year’s LAL meeting should probably take place between noon and 3:00 PM, with lunch provided. This will facilitate more of a working atmosphere and will attract the most interested players. All of the attendees from last year will be re-invited and others will be explored. Shannon sent out the PDF of the “attendee list” to the entire committee. Shannon will work on the invite letter and the agenda in the next 2 weeks and will inquire about meeting space availability at the REI corporate headquarters, the Tukwila Community Center, and WaMu’s Cedarbrook Center, which was suggested by Lynn Zimmerman. The next conference call will be May 3. Liz requested to be included on the conference call.
Infrastructure Strategies for the Coalition (Shannon Turner): Shannon has been having difficulty with conference call capacity, but thought that since James has been hired as the new PA person at DOH, he would be able to support conference calling. James verified that this is indeed true. Gwen Moni had previously indicated that HPRC can only support conference calling for Annual Meeting planning. The DOH can support a conference call for up to five people, but if there were more than five, each person would need to pay the call to Olympia. This did not seem to be a problem for most. Kyle also stated that there was space in the budget if Shannon needed to set up a conference call herself.
Public Awareness and Education (Amy Shumann): Alex, Jane and Amy have been trying to refine this portion of the work plan, and in doing so they need the leadership team’s assistance. The first item is doing a better job of getting the Washington State Nutrition and Physical Activity Plan (and related PA information) out into the community. They were hoping that they could draw on the recommendations of the group to reach more partners. Amy also suggested that we should consider ourselves ambassadors of the plan (or the Mt Vernon Healthy Communities Project summary), and maybe have a few of the executive summaries on hand with us when we are out at meetings. She also asked the Leadership Team to consider donating envelopes or a list of contacts for mailing out packets, and asked that each member of the LT donate a success story from their organizations to be included in the WCPPA website—these could be brought to our next LT meeting in June. Charlotte stated that she had a database of organizations that could be provided to this committee to identify those who have not been reached by the Plan. James asked if there was a way to put the Plan on the WCPPA website—Shannon said she would look into this. Charlotte brought up that success stories could also feature the leadership team and the coalition’s work together, and that the successful grant applications should also be highlighted. Amy also asked what should go into the packets, for example perhaps the Mt Vernon Healthy Communities Project could be sent out judiciously. Liz stated that there was an electronic version that could be accessed, and also suggested the Moses Lake info—Kyle stated that there was a fact sheet on this. Amy asked about “fun giveaway” ideas to hook people into the State Plan, like pens or 30-10-5 magnets. Kyle said he’d look into it. Jane also mentioned that we need someone to volunteer their time to work on the website, possibly a student from a local IT program. Bob Weathers stated that in the Mountaineers, there may be someone who would be willing to work on our website as a volunteer.
WRPA Meeting (Steve Daley): The recent WRPA conference was connected with a Heart, Mind, Body, and Spirit theme, and they were very happy to have Dave Buchner from WCPPA speak at the meeting. WRPA is also marketing a Step Up to Health (SUTH) initiative that is in line with the CDC’s recommendations for physical fitness. Parks and Rec is just getting on the bandstand with physical fitness initiatives. SUTH is designed to get community partners together to leverage assets and facilities of hospitals, health departments, schools, medical clinics, etc to promote “stepping up to health” to address inactivity. One of the SUTH materials is a “playbook,” a large 3-ring binder that talks about the key elements that mobilize communities for active living—People, Programs, and Services, Places and Spaces, Public Visibility, Partnerships, Policies and Practices, and Performance Measurements. He also addressed the “Get Moving” program where they will be assessing the physical activity (pre, post, and follow up) of kids at Everett Mall on June 25. Liz asked if there was an electronic item that he could share about this, and Steve said yes he did, and that he could put it on the listserv. Bob asked who was putting this on, and Steve stated that it was a coalition of Providence Hospital, the Parks and Rec department, the Snohomish Health Department, the Everett newspaper, and ESD 185 or 189. Steve also reported that Senate Bill 5186 had been passed, and it was waiting to be signed by the governor.
Active Community Environments (Charlotte Claybrooke): Charlotte reported that each of the ACE active living task forces has to include transportation planners, health professionals, professionals from land use management, growth management, and citizens, particularly seniors. They are in Year 2 now, and are looking toward local trainings—David Levinger is scheduling these trainings that will provide infrastructure and strategies for success. WCPPA also has funding from STEPS to develop 2 new Active Living Taskforces in the South King County area, which Shannon will be working on. Linda asked who the target of the training will be, and Charlotte said it would be geared toward local decision makers at the city or county level.
Safe Routes to School: Workshops will be held May 6 th and 7 th at Bailey Gatzert School in Seattle. May 9 th the DOT and the Bicycle Alliance are partnering on another workshop at the state level. On the Federal level, the Transportation Enhancement Act has a category for Safe Routes to School. The House and the Administration have finished their budgets for funding Safe Routes and have a substantial pot of money for Washington State. The Senate should complete their budget in the next two weeks.
STEPS Update (Shannon Turner): For her 2 ACE Active Living Taskforces, Shannon recently talked with Jim Krieger who recommended getting in contact with neighborhood councils, the light rail folks, and church councils, and also suggested a meeting with Sandy Ciske and Ailene Mares (of PHSKC) to get more ideas on community organizing. She also spoke with Charlotte who advised her to recruit in White Center with groups such as those with the Public Works Department, including planners, transportation people and policy makers. She also spoke with Kirste Johnson, who added Shannon to the PSRC listserv and recommended that she look to David Levinger for assistance and encourage the AL task force members to attend the workshops. She also received ACE toolkits from Kyle for training and has also been talking with Margaret Kitchell and Cheri Zehner (ALA) on collaborating on a site in White Center on 4/21—Cheri works in Neighborhood Health Advocacy Committees (it was also recommended by the STEPS leadership team that she collaborate with them). Amy suggested getting in touch with the White Center Community Development Association in which there was momentum and that Don Ding would be a good person to talk to.
Breakout Sessions:
SACEs: Some of the items in the SACEs section of the work plan are being attended to or are ongoing and not very time-intensive. Some items are needing to be done by Shannon or another LT member such as calling and soliciting advice from a certain person. Paula Reeves recommended that we get in contact with Leonard Bauer or someone at Community Trade and Economic Development (CTED) since they are involved with the Growth Management Act—there could be partnerships with anything that WCPPA is doing. Linda stated that she’d submit the latest copy of the SACEs section to Shannon to be incorporated into the work plan.
Operations: The Operations Committee met with Jim Eychaner and prioritized their top 3 items: 1) Revise bylaws, 2) Address funding related to our work plan, and 3) Address membership as soon as possible. They are planning to have an Operations Committee meeting in May where they will be addressing the bylaws and revising them based on recommendations from the board, and taking into account the role of Past President. There are currently 4 persons on the Ops Committee: Jane, Kyle, Jim, and Bob. Liz asked if they had set a date for the meeting, and Bob said maybe 5/25. Kyle also commented on membership dues and what they might look like for the coalition—and said that these discussions would be carried out in this committee. Bob wanted to solicit suggestions about membership dues—he stated that there are 2 possibilities for agencies: offer them an “institutional membership” that would allow them a certain number of representatives at the Annual Meeting (a savings on what it would cost them if they were to go as individual members), the other is a dues that would be more than what it would cost other people—to regard that as “support” or “donation”. Bob stated that there was some logic to both of those options, and requested feedback from anyone who may have recommendations on these pieces. Kyle also said that they would appreciate it if someone could contribute their time to help revise the bylaws.
Member Services: The Annual Meeting committee is considering having the Annual Meeting on Dec 5, with Ross Brownson as keynote speaker—his workshop will be a presented in a half-day condensed format. They’re looking at an attendance of about 150 people. Right now they have come up with 8 potential ideas for breakout sessions during the later part of the day, with an additional session for local coalitions. They talked about possibly having Tai Chi instructors there, and Liz mentioned that by then the state Tai Chi training will have happened. Heleen Dewey will be working on awards, and 3 awards have been identified—individual, group, and community. Displays, posters, and case studies should be presented. Sponsorships are being explored—STEPS may donate some money, and ACSM may be interested in donating coffee and bagels. Liz said she would look into meeting spaces in Bellingham, and Steve Daley said he had a cabin up there which everyone could stay over at, then we could have the Leadership Team meeting the next day. Our backup venue will be the Center for Urban Horticulture at the UW, which had previously been identified by Gwen. Steve was named the new chair of the Annual Meeting. Another conference call will be set up in the next two weeks.
Next Meeting: June 8 from 9 AM to 3 PM at this same meeting space, the Falcon Room in the Royal Brougham Pavilion at Seattle Pacific University.
2:55 Meeting adjourned.
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