Facts You Can Do It Staying Active Leadership Call To Action Resources and Events

 

WCPPA Leadership Team
Annual Work Plan Retreat
Aug 3, 2004
9 am to 3 pm
Falcon Room--SPU


Minutes


9:00 Introductions and Round Table


Members present- Bob Melson, Linda Schwartz, Charlotte Claybrooke, Steve Daley, Bob Weathers, David Levinger, Don Willott, Kyle Unland, Florence Sheehan, Jane Moore, Liz McNett Crowl, Michael Sullivan, and Eileen Finnegan.


Called to order by Liz at 9:05

News Sharing:

Bob Melson talked about his upcoming Washington Alliance for Health, Physical Education, Recreation and Dance conference in Oct 22 and 23 in Pasco. Bob Weathers and Tom Wells will be representing WCPPA at the conference

Linda Schwartz told about the Bicycle Alliance Washington’s Safe Route to School work done with the DOT this year. Also passed around the Share the Road petition to get the specialized auto license plate approved.

Charlotte talked about how CTED was defining the language or urban planning on the Growth Mgmt Act.

Steve Daley talked about the upcoming Heart, Mind, and Soul Recreation and Park Association conference on April 5,6,7 that the Coalition will be involved in.

Bob talked about his research at SPU is ready to be sent out for conferences coming up. Included was his work with the Walkable and Bikeable Communities Project - PI, Anne Vernez-Moudon where an article has been submitted to the American Journal of Preventive Medicine and a couple of abstracts to the Active Living Research Conference. He also mentioned his research on activity patterns and fitness levels of SPU students that he hopes to get that analyzed and submitted for ACSM.

David Levinger of Feet First shared he was partnering with two schools on a Walking School Bus campaign. He hopes that it will be a model to be shared with other schools.

Don Willott talked about the work being done on the Bainbridge Non-motorized Transit grant ($200K) connecting a school and a park. They had their second meeting around with NMT committee on redoing a street that was problematic.

Kyle Unland shared that they finally got a website up for nutrition and PA. Also talked about CHAA meeting at YMCA and PE4Life proposal that was made to the CHAA group. Bob explained PE4LIFE and its background (Sporting Good Mfg Association).

Florence Sheehan introduced herself—talked about her talks to groups on healthy aging (and her climbing Mt. Whitney).

Tom Wells reminded the members of the importance of the testimony to the Seattle School Board on Aug 18th. Both the physical education requirements and competitive foods are on the agenda.

Jane Moore talked about her trials and tribulations with selling her house and getting her daughter off to college.

Liz talked about the Skagit County Coalition and shared her Mt. Vernon Healthy Communities report and the three priorities they had developed (nutrition, urban planning, and PA around school) and what they were doing to promote it. Had a community rollout in conjunction with Super Size Me. Talked about her arthritis grant and the work going on with that.

Michael Sullivan (ACS) talked about the early plans for the legislative session, the ACS work with Oregon, and the new work with health and fitness that ACS is doing.

9:30 Approve June 8 Minutes, Treasurer's Report, Executive Director Report
(Written reports were sent in advance for members to review)

David Levinger talked about Don’s reporting that his project was from Safe Routes to School.

Minutes approved with the corrections sent out and shared.

Treasurer’s report approved with questions about the annual meeting. David asked about the reported $3000 income reported in the work plan. However, that was from the 2003 meeting. Complications with reporting the exact amount from this year’s meeting was due to the change of treasurer at that time, some registration through Wright Communications, and some done by the annual meeting committee and the executive director. Liz asked Linda to prepare a formal report on the meeting and send out to the group.


Executive Director’s report given with some questions regarding how much has to be done and how much does the ED think is optional. Wells explained that while some of the meetings attended may not seem to be part of the proscribed executive director duties, attendance was deemed necessary as it either met the work plan or it was a new effort that was not present when the last work plan was written.

9:35 Review Current Work Plan: A summary of Progress
What items should be left in, deleted, changed (no new additions here)

Operations

1: Should flesh out the ED description (Charlotte)
2. Generalize that the Funding Committee continues to find resources to support coalition. Char thinks it also should be fleshed out more.
3. OK
4. continue to do so
5. OK
6. Maintain
7. Change overhaul to maintain –also to include to publicize the web being rolled out. Bob M. talked about how they did it with their paid site. David L. pointed out that the website should also be for non-members.
8. Maintain


Professional education


1. Maintain
2. Liz pointed out that we need to get back to 3 awards.
3. Done
4. Include links to data set on website—take out the word inventory and specify that the data sets are those related to PA.
5. Also could include the data sets with the list serve (David L.) David was concerned that this was not worded not as an objective. Should also include “other resources” (i.e. walkability tools).
6. Want to change that to “monitor” what other states are doing – include NCPPA conference calls.
7. Should be continually updated as work plan changes
8. Discussed whether this was for public or for professional. Could be both.
9. Char shared the DOH fund coming up should help for 9-16 at least with active living. Linda S said this was redundant with much of the other points from the work plan. Char said we may be missing some key messages that may come out of a marketing plan. Discussion about what a marketing plan went on. Moved the discussion to the small group for later in the day.
10. –16 to be included in the afternoon session.


Advocacy


17. Discussion about the content of the policy statement. Char pointed out that an issue would be how we were going to involve the full coalition in the advocacy. Need to take a look at the advocacy policy and update according to what we need to be done. Bob pointed out that our policies need to be made more flexible as opportunities arise.
18. Stay as is
19. “
20. “
21. Need to “encourage’ everyone to subscribe
22. as is


Safe and Active Community Environments


23. Stay
24. Stay
25. David questioned whether we want to continue to do this without funding. Discussion continued about what level the metrics need to use.
26. Can include the use of the ACE community assessment . Need to communicate to the metric used for ACE’s as an example. Switch to ACE’s Community instead of “metrics” AND USE “encourage utilization”.
27. Continue to do.



10:20 Update Work Plan:


What's new - what's happening out there that we should consider adding? Some suggestions to consider:

Brainstorming results:


Operations/Capacity


∑Clarify what is the relationship between and responsibility of ED, LT & Board and nonmembers.

Operations committee meets monthly

Regular funding source

Spell out membership types and revisit idea of membership fee

Develop a membership plan


Professional Education – renamed Member Services!


Explore offering Clock Hours if workshops are offered at annual meeting

Local Coalition development and support – website work updates, resource guides

Advocacy training

ID and publicize which members have lobbying experience
Public Awareness & Education

Use free PSA in newspaper

Do more publicizing of award availability

Reports from organizational partners

Develop key messages and promotional materials

School community service projects

Cross pollinate structure to hand out messages

Healthy aging

Preview Forum

Media Awareness – feed interesting stories to reporters on policy environment

Advocacy


Members assigned to state legislature

Survey legislative candidates

Legislative awareness – WCPPA THE a resource for info on PA

Demonstrate need & design alternatives

Action alerts
Safe and Active Environments

Develop a mechanism for connecting with PTA’s and other orgs

ACE’s white paper interface

Planning – regional, community, county

Consensus paper for ALL follow-up meeting.

Considerable discussion resulted on where the above should lay and whether we could apply it to a two dimensional matrix. Decided to do above in a matrix based upon topic.


-WRPA
-Annual Meeting
-Legislative
-ED
-Support for local coalitions
-Alliance for Healthy Aging
-Action for Healthy Kids
-Current funding and what are the funds for?
-Preview forum?



12:45 Work Plan Work Groups


Started by determining through vote the matrix would be one with topics (as column) by activity (as rows) Discussion on whether we would have two rows (Active Communities and PE) or more ensued. It was suggested that we follow that State plan of 1) low cost opportunities for PA (support Parks and Red, utilize school facilities, and increase PA at worksites) 2) PA for youth (increase PE in Schools, increase PA outside of PE) 3) Active Community Environments. Questions came up about whether we could get what we have already on the work plan done. Florence suggested we just use the current work plan layout, define the priorities, and have redefining the matrix as one of the points in the work plan. Split into work groups. The below was reported back:


Operations/Capacity


Objective 3 should be changed to include specific duties and responsibilities with respect to ED and memberships

Add new item “Ensure Operations Committee would meet monthly to evaluate and review objectives of the work plan”.


Member services

Publicity

Take away items 9, 10, 11, 12, 13 from 2004 work plan
Advocacy

  • Have weekly meeting (phone conference call or face-to-face in Olympia)
  • Weekly update to membership via list serve


Safe and Active Environments

Active Living Leadership


o Prepare and disseminate consensus document
o Plan, conduct and evaluate a follow-up Active Living Leadership meeting
o Develop Active Living Leadership communication tool directed toward the business community.


ACE’s


o Prepare and disseminate ACE’s whitepaper document to demonstrate relevance/applicability to member’s missions
o #26 reworded as per morning discussion
o create ACE’s PowerPoint specific to Washington that will promote, motivate, and equip users for Active Community Environments.
o Involve Planners (state/regional/local) in ACE’s.

#27 communicate SR2S with database who are doing and promote in September and in April on beactive.org.

continue to participate in SR2S coordinating committee

continue #28 from 2003 which was to Promote and disseminate the Washington Nutrition and Physical Activity State Plan and already developed Best Practices fact sheets such as those for “Community Design” (Smart Growth), “Enhancing Access to Places for Physical Activity” and “Improving Transportation Networks and Urban Planning”



2:50 Next Steps


Tom will prepare new document and send out

.
2:55 Next meeting


October 10th—Tom will check with Kirsten Richmond who asked to host.


3:05 Adjourn


Respectfully submitted, Tom Wells, Executive Director
WCPPA

 

Return to top       Return to Home
Copyright © 2004 -- Washington Coalition For Promoting Physical Activity  All rights reserved
 Webmaster Tom Wells  Designed by Jennergy