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Board of Directors/Leadership Team Meeting Minutes
August 3, 2005
9:00 AM – 3:00 PM
Jackson Federal Building Room #2886
Seattle
In Attendance:
Board of Directors: Heleen Dewey, David Levinger, Liz McNett Crowl, Jane Moore, Linda Schwartz, Amy Shumann, and Bob Weathers
Leadership Team: Charlotte Claybrooke, Jim Eychaner, Eileen Finnigan, James Kissee, Gwen Moni, Heather Ramsay, Alex Stone, Kyle Unland, and Don Willott
MINUTES: Minutes of the June 8, 2005 meeting were approved.
TREASURER’S REPORT: The Treasurer reported a current balance of about $6,200.
ANNUAL MEETING REPORT: Liz reported for the Annual Meeting Committee. The meeting will be held 12/5/05 at the Center for Urban Horticulture in Seattle. It will be from 8 AM through 4:15 PM. A meeting of local physical activity coalition representatives will follow the meeting from 4:45 to 7:15.
Bob will be in charge of poster presentations at the meeting. Heleen has updated the awards nomination form. Nominations will be due by November 18. Eileen, Bob, Alex, & Linda will serve with Heleen on the committee to select the award winners.
An updated agenda was reviewed. The registration fee will be $40. Jane, as WCPPA President, will serve as MC for the program. Eileen will work on promotion of the conference. The conference still needs an official title.
Steve was to check with WRPA about using their services to handle registration. During the meeting, James contacted Brit Kramer at WRPA who said that WRPA would charge 30% of registration fees received for their services. Jim or Steve might be able to negotiate a lower rate. Bob will check with the Center for Urban Horticulture to see if they offer registration services. Linda will inquire about resources from a non-profit networking group.
Jane will post a “save-the date” notice on the general list serve. Liz will survey local coalitions to see what they would like from the conference. A suggestion was made that representatives from non-motorized commissions, ACES groups or health departments might be invited from areas without a local physical activity coalition. Kyle announced that DOH would pay for travel expenses of representatives of local coalitions from eastern Washington to encourage attendance.
Other ideas for the meeting were discussed. A large map of Washington could be displayed with labels at sites with organizations working on physical activity. Attendees could add to the map as they register. This could also be done on the web site.
The inventory resource form used in the past should be updated and distributed to members to be completed and returned so a booklet can be published and distributed at the annual meeting. There should be an on-line form for submission of information.
OPERATIONS COMMITTEE REPORT: Kyle reviewed notes from the July 7, 2005 meeting. The committee recommends that WCPPA concentrate on promotion of physical activity and building capacity to promote physical activity while steering away from work on local projects. The Board of Directors accepted this recommendation. The DOH will send a contract/funding plan for the 2005-6 fiscal year to the coalition for approval now that the future direction has been approved.
Kyle will work to arrange a joint meeting on September 7 or 8 with board members from the Access to Healthy Foods Coalition to discuss the future of the two coalitions and how they might be able to utilize a shared executive director.
The Operations Committee will develop a definition of executive director tasks for review by the board. They will also work on a recommendation for members of the Leadership Team.
David proposed a motion that Leadership Team meetings be recognized as actual meetings of the Board of Directors so that the Board may take action on issues at these meetings. The Board may chose to meet separately from the Leadership Team meetings for other purposes, but such additional meetings are optional, not mandatory. The motion was seconded, discussed, and approved.
PUBLIC AWARENESS & EDUCATION COMMITTEE: This committee will work on developing web site guidelines. There will be a conference call at 1 PM August 9 to develop a survey for the annual meeting. Alex will organize the call.
5186 IMPLEMENTATION: Charlotte noted that SB 5186 has been passed and signed into law by the governor. This requires comprehensive plans to include a non-motorized component and provides a way to publicize the need to increase bicycle and pedestrian capacity. The next step will be implementation. Since the bill has been broadly linked to the WCPPA, the coalition has an opportunity to be the leader in this process. There is a need to develop language to define and guide implementation. CTED has put together a broad outline. DOT thinks that an implementation guide would have a greater impact if it comes from WCPPA. This is an opportunity for the coalition to step forward as a leader and provide direction. Since transportation planning is primarily done during the winter, an implementation guide would need to be finished by then. DOT will be encouraging Active Living Tasks Forces to begin working on 5186 implementation through the next year.
After discussion, the WCPPA Board of Directors agreed to accept this task as a priority and seek members of the coalition to help with the project. Jim (after approval by his supervisor) will serve as chair of the sub-committee. Liz would like to help.
To start, the sub-committee may review current non-motorized plans to determine key components, what works, what ordinances might need to change, and how this is related to improved health. Charlotte has about 20 plans available. There is a new employee at DOT who will help with the project. DOH will provide funds to cover the cost of printing an implementation guide. Community organizations might request coalition members to present the guidelines after they are developed.
This will be a unique opportunity to link transportation, health, recreation, and physical activity in a partnership.
ACTIVE LIVING LEADERSHIP: Jane will contact NGA to ask about their involvement in organizing a follow-up conference and what other states have done for follow-up meetings. James or Kyle will contact the National Association of City & County Health Officials and the Small Government Council about possible help since those groups have also received funding from Robert Wood Johnson for Active Living Leadership work.
MISCELLANEOUS BUSINESS: Jane circulated rosters of the Board of Directors and the Leadership Team for revisions. She will update and distribute these.
Linda & David will have a conference call with two STEPS administrators to finalize transfer of the WCPPA contract to Feet First.
The next Board of Directors/ Leadership Team meetings will be held October 18 and November 30.
The meeting was adjourned.
Jane A. Moore, Recorder
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