 |
 |
 |
 |
 |
 |
|
Board of Directors/Leadership Team Meeting Approved 8/3/05
June 8, 2005
8:00 AM – 3:00 PM
Seattle Pacific University
Royal Brougham Pavilion, Falcon Room
Attending:
Board of Directors: Liz McNett Crowl, Jane Moore, Linda Schwartz, Amy Shumann, Bob Weathers, and Lynn Zimmerman
Leadership Team: Eileen Finnigan, James Kissee, Gwen Moni, Alex Stone, and Pam Tollefson
The Board of Directors met from 8 AM until 9 AM to review the status of the former Executive Director’s work. Ongoing projects include the Active Living Leadership meeting, the WCPPA web site, the Physical Activity Policy Research Network, development of ACES task forces for the King County STEPS grant, new member information packet, and the leadership team and coalition list serves. Liz will check with Kathy Knutson at WWU to determine the process for updating the web site. Linda will represent WCPPA at Physical Activity Policy Research Network and King County STEP’s meetings until a new Executive Director is selected. Gwen will moderate the list serves.
The full Leadership Team meeting started at 9:10 AM.
MINUTES: Minutes of the April 13, 2005 meeting were approved.
TREASURER’S REPORT: The Treasurer reported a current balance of about $23,000. Invoices from the former Executive Director for work in April and May plus expenses total about $7000. Some funds will be due to the Children’s Alliance for their work on school policy development.
EXECUTIVE DIRECTOR’S REPORT: Status of projects was again briefly reviewed based on reports from the former Executive Director. The search for a replacement will begin. Gwen will find past notices of the job opening and past job descriptions and send those to the Leadership Team for review. She will also investigate the cost of advertising in the Journal of Commerce. A fact sheet about the WCPPA and its history should be developed and included with job information. It was decided that the Executive Director position should be open to individuals and agencies. An individual could subcontract with other support staff for some of the work. The Executive Director should accomplish deliverable tasks in order to get paid and needs to be a spokesperson for the WCPPA. Supervision for the Executive Director will come from the Operations Committee and the Treasurer. Monthly reports will be written and should include progress on each deliverable in current contracts.
BY LAWS: The proposed amendments to the Coalition By Laws were reviewed and discussed. The Board of Directors members in attendance approved the changes with the exception of the proposed changes to Article 2 that would have instituted a membership fee. (Copy of amended By Laws is attached.)
COALITION FUTURE DISCUSSION: The future of the WCPPA was discussed, including ideas for expanding the Leadership Team, structure of the coalition, attracting partner organizations, and recruiting sponsors. We will review the structure and membership of other coalitions for ideas.
The President will send a letter to all members of the Leadership Team through the list serve pointing out that a membership fee was considered but not adopted. The letter will also point out highlights and projects of the Coalition and contain a call to action requesting donations from Leadership Team members to continue the work of the Coalition. Donations are tax deductible and will be sent to the Treasurer. Later, a similar letter will be sent to all Coalition members noting the percentage of Board and Leadership Team members donating money and the total amount donated. These donations will be used to fund Coalition work outside of the deliverables required by contracts.
ACTIVE LIVING LEADERSHIP MEETING: Meeting preparations were discussed. In light of the Executive Director change, it was felt that it would be better to postpone the meeting until the fall in order to provide a well-organized and effective meeting. The Board of Directors moved, seconded, and approved postponing the meeting. All those who have responded to the invitation will be notified of the change. A notice will also be sent to the email group that was invited. Jane will send out the notice. Linda will contact Tukwila Community Center to cancel the reservation.
Suggestions for the fall meeting included hiring an event coordinator to plan both the Active Living Leadership meeting and the WCPPA Annual Meeting, mailing printed invitations, holding the meeting at a nicer venue with more attractive food, and gearing presentations towards how to help get Bill 5186 implemented.
ANNUAL MEETING: Plans for the annual meeting are proceeding well. It will be held December 5 th at the Center for Urban Horticulture in Seattle. Ross Brownson and his group including David Buchner will present a condensed version of their workshop on promoting physical activity as the keynote talk from 9:00 AM until noon. After lunch, there will be two one-hour sessions of breakout groups with three presentations in each session. Breakout topics may include a Brownson question and answer session, ACES, legislative update and forecast, ways to measure success, health impact assessment, and Step Up to Health (parks & recreation program). There may also be a poster session. Awards will be given at three levels (individual, group, and community). There will be a physical activity break.
Liz announced that the Northwest Physical Activity Coalition would donate $500 to the Annual Meeting.
The next conference call for planning the annual meeting will be June 22, 1:00 – 3:00 PM.
OTHER BUSINESS: The Board of Directors will have a conference call with James Kissee and Kyle Unland of the Department of Health to discuss the WCPPA-DOH contract for 2005-2006 on June 21, 8:00-9:30 AM.
NEXT MEETING: The next meeting is scheduled for August 3, 2005. The location will be either SPU or the National Parks Service building.
The meeting was adjourned at 2:45 PM.
Return to top Return to Home Copyright © 2004 -- Washington Coalition For Promoting Physical Activity All rights reserved |